01
Map once
VAT rates, class line items, NIF checksums, and Portuguese chart-of-accounts codes are verified and approved once with your accountant — then locked in code.
Glofox → Moloni — live in production at one Lisbon studio
Automate every booking.
Keep every invoice sorted.
You already pay for the booking tool and the invoicing tool. We build the bridge between them: charges from the first become accountant-approved invoices in the second, mapped once and re-issued on every payment — nothing re-typed, nothing reconciled by hand at month end.
Studios and wellness are where we start, because that is where the tax mapping gets messy and the platforms repeat. Clinics, professional services, agencies, and trades are on the roadmap as we ship each stack they run on. We would rather say that plainly than pretend the connector already exists for your tool.
Starting here: studios & wellnessRoadmap: clinicsRoadmap: professional servicesRoadmap: agenciesRoadmap: trades
AT certified invoicingATCUD on every documentSAF-T (PT) export intactVAT rules enforced before issueNIF checked by Modulo 11
Why not just use an AI assistant
Claude helps you chase invoices that already exist. Our system is what creates them correctly in the first place, certified, from your bookings, with the Portuguese tax rules enforced before anything is issued.
General tools organise documents after the fact. The bridge sits earlier in the chain, at the moment a booking becomes money, and it answers to your accountant and to the AT, not to a prompt.
Feasibility read back within 24 hours of your export. No cost, no call required.
From booking to invoiceThree steps
- 01Your booking toolMomence, Glofox, Mindbody, BsportMemberships, class packs, drop-ins, retail.
- ⇄We Build The BridgeMaps the charge, checks it, holds the edge casesTax line, account, duplicate check. Clean charges post. The rest waits for review.
- 02Your invoicing toolMoloni, InvoiceXpress, Vendus, TOConlineFatura-Recibo raised, VAT applied, SAF-T export intact.
What lands in the report
Charges with no invoice. Duplicate retries. Missing tax IDs. And the mapping your accountant signs.
Where it starts: booking & payment platforms → certified Portuguese invoicing
MomenceMemberships & retail
MoloniCertified AT API · SAF-T
GlofoxDirect debit recurring billing
InvoiceXpressCertified Portuguese cloud billing
MindbodyEnterprise studio scheduling
VendusPOS & certified online billing
BsportBoutique fitness & multi-location
TOConlineDirect certified accountant portal
FreshaWellness, medspas & booking
StripeCard & SEPA payments
ZenotiMedspas & multi-center
SumUpCard terminals & Tap to Pay
MollieTerminals & POS API
AdyenPOS devices & acquiring
MomenceMemberships & retail
MoloniCertified AT API · SAF-T
GlofoxDirect debit recurring billing
InvoiceXpressCertified Portuguese cloud billing
MindbodyEnterprise studio scheduling
VendusPOS & certified online billing
BsportBoutique fitness & multi-location
TOConlineDirect certified accountant portal
FreshaWellness, medspas & booking
StripeCard & SEPA payments
ZenotiMedspas & multi-center
SumUpCard terminals & Tap to Pay
MollieTerminals & POS API
AdyenPOS devices & acquiring
ONE BRIDGE · STUDIOS FIRST
Studios first. The same bridge fits the rest.
Whether you run a high-energy reformer studio in Chiado, a recovery plunge club in Santos, or a holistic sound healing space in Príncipe Real, a payment you take becomes a certified invoice whether or not your two systems talk to each other. Studios are where the mapping is deepest today. The other settings are roadmap. Pick yours and see what breaks first.
Megaformer & Lagree · Group Reformer · Mat & Duet Studios
Reformer, Lagree & Classical Pilates
Booking platforms we map:
MomenceGlofoxMindbodyBsport
Typical Revenue Events:10-class packages, unlimited reformer memberships, private duet sessions, grip socks retail.
The Portuguese Tax Friction:Separating retail product VAT (23%) from group class revenue, with automated Consumidor Final for expat drop-ins.
What we build: Fatura-Recibo raised in Moloni or InvoiceXpress at checkout. No Sunday-night spreadsheet catch-up.
WHAT I NEED FROM YOUNO COMMITMENT
See your own month-end, line by line
Export 30 days of transactions from your booking platform. I will run our schema mapper and deliver a line-item reconciliation report for your accountant within 24 hours.
Zero obligation. No call required.
THEMISSINGCONNECTION
Your space runs in real time. Invoicing should too.
Stop moving membership charges, drop-in passes, and recovery packages by hand. We turn every booking transaction into a traceable, accountant-approved fiscal workflow in the SAF-T (PT) format your accountant files.
02
Post accurately
Clean membership payments, drop-in passes, and recovery bookings become certified invoices (Faturas-Recibos) automatically on your schedule, without anyone re-keying them by hand.
03
Hold the edge cases
Missing client tax IDs, duplicate payment events, and currency mismatches are halted before they touch your fiscal ledger. Nothing posts until it matches the mapping.
THE MATCH-OR-HOLD ENGINE
See exactly what happens to every charge.
Deterministic rules decide whether a payment posts or waits in quarantine. No guessing, no black box. Click each scenario to walk through a worked example:
Illustrative examples with sample data. Not a client’s live records.
Every rule is written down and signed by your certified accountant before go-live.
Worked Example ConsoleSCENARIO · TX-01
MomenceWebhook: payment.succeeded
ClientMaria Silva (Chiado Studio)
Tax ID (NIF)234 567 890 (Valid NIF)
Gross Charge€120.00
Line ItemUnlimited monthly reformer
Deterministic Rule EngineFiscal Validator
✓Identity verified
✓Modulo-11 NIF
✓VAT 23% / 6%
✓SHA-256 Hash
MoloniCertified AT Invoicing
OutcomeFatura-Recibo EX-FR-0001
VAT 23% mapped · SAF-T (PT) format · chart of accounts matched
✓Member identity verified
✓NIF modulo-11 valid
✓VAT 23% allocated
✓Posted to Moloni via API
Deterministic automation: every event is captured in the run log and handed over to your accountant.ZERO GUESSWORK
Platforms We Assess
Momence
Glofox
Mindbody
Bsport
Fresha
Zenoti
Moloni
InvoiceXpress
Vendus
TOConline
Live today: Glofox → Moloni. Other booking and invoicing stacks are assessed from your export and built per studio; they are not presented as live connectors.
STANDARDS & COMMITMENTS
Engineered for Lisbon operators. Approved by your accountant.
Every booking, pass, and membership is mapped by written rules, not by judgement. Nothing is posted because it looked close enough.
This Glofox → Moloni system runs in production today at a Lisbon studio, operated end-to-end by me. I will not name the studio or invent numbers. Send one month of your exports; I will return the feasibility read and exception report within 24 hours.
FINANCIAL IMPACT DIAGNOSTIC
What does manual re-keying cost you every year?
Quantify the real cost of manual CSV exports, re-keying drop-ins, chasing missing tourist NIFs, and paying accountant overtime across your Portuguese locations.
1 Location
1 Studio4 Studios8 Studios
3 hrs / wk
2 hrs8 hrs15 hrs
€25 / hr
€18/hr (Admin)€35/hr (Manager)€60/hr (Owner)
€0 / mo
Leave at 0 if your accountant bills a fixed monthly fee instead
Why it matters: Under-reported VAT and late invoices carry statutory fines under the RGIT. The amount depends on the infraction and the period — your accountant is the right person to size it for you, which is why the mapping gets signed off before anything is posted.
ESTIMATED ANNUAL COST (YOUR INPUTS)
€3,900 / yr
What re-typing and reconciling by hand costs you at the numbers you entered.
Hours spent re-keying annually:156 hrs
Direct staff time lost:€3,900
Extra accountant fee, annual:€0
Run log kept:Every run
The comparison: what the manual work costs you per month against what the build costs. That number is yours, and it is the only one we quote back to you.
Share your studio setup · Get your line-item gap report in 24 hours
FROM BOOKING TO AUTOMATION
A clear path to a clean month-end.
No disruption to your front desk or clients. Your accountant stays in control at every stage.
01
Connect
Connect your booking software (Momence, Glofox, Mindbody, Bsport, Fresha, Zenoti) with secure, scoped API access.
02
Map
We map your class types, memberships, drop-ins, and VAT rates (23% / 6%) against your Portuguese chart of accounts.
03
Validate
Your Portuguese accountant reviews and signs off on sample certified invoices and exception rules before anything goes live.
04
Run
Daily or monthly scheduled reconciliation. Certified invoices post automatically; held exceptions arrive in a clear review log.
WE BUILD FOR YOUR STACK
Keep the tools your team already knows.
Never force your front desk to learn a new booking system or force your accountant onto unfamiliar software. We build the focused, deterministic bridge between your operations and Portuguese fiscal compliance.
Live today: Glofox to Moloni. Everything else we build per studio.
✓No double data-entry for instructors and reception
✓Invoices issued by your certified Portuguese platform
✓Your accountant logs into their preferred portal as usual
SOURCE PLATFORMS
MomenceMemberships, class packs & retail
GlofoxDirect debit recurring billing
MindbodyEnterprise studio scheduling
BsportBoutique fitness & multi-location
FreshaWellness, medspas & appointment booking
ZenotiMedspas & multi-center groups
Hammadou MonojaSystems Architect
Continuous Reconciliation
PORTUGUESE INVOICING
MoloniCertified AT API · SAF-T (PT)
InvoiceXpressCertified Portuguese cloud invoicing
VendusPOS & certified online billing
TOConlineDirect Portuguese certified accountant portal
SAF-T (PT) · certified invoice · DL 28/2019
Pick your pair
One page per stack, written about your tools
The production pair
Glofox → Moloni
The pair that runs today in production at one Lisbon studio. Recurring membership billing in, certified invoice receipts out, refunds handled as credit notes, month end closed for the accountant.
Same engine pattern
Momence → Moloni
Memberships, packs and intro offers mapped line by line, with the same checks before issue and the same close pack for your accountant.
Same engine pattern
Mindbody → Moloni
Contracts, pricing options and retail, connected through the Mindbody developer programme with access granted by you, invoiced in Moloni under PT rules.
Same engine pattern
BSport → Moloni
Passes and subscriptions across one location or several, each location on its own document series, one close pack at month end.
TERMINALS, RAILS AND STUDIO SOFTWARE
Whichever terminal sits on your counter, we can read the sale from it.
The card terminal is where the money actually lands, so it is where the reconciliation starts. We read the transaction from the terminal or the gateway, match it back to the sale it paid for, and the certified invoice follows on its own. If your studio runs something not on this list, that is a connector we build for you.
TERMINALS & ACQUIRERS
SumUpSolo · Solo Lite · Terminal
Stripe TerminalWisePOS E · WisePad 3 · Tap to Pay
MolliePOS terminals on request · Tap app
AdyenPOS devices · acquiring · online
NexiCard-present acquiring & terminals
PayPalCard & wallet payments
PORTUGUESE PAYMENT RAILS
MultibancoReference payment & POS network
MB WAYMobile number payment
EasyPayCard & bank reference
PayshopPayshop card & vouchers
PayPayPayment gateway & acquirer
ifthenpayMB WAY, Multibanco, MB & card
CTTCounter terminals & payments
Fidelidade PayCard acquiring
STUDIO SOFTWARE & STORES WE BRIDGE
VirtuagymMulti-location clubs
TeamUpScheduling & memberships
ClubReadyStudios & class platforms
GymdeskGyms & franchises
Mariana TekClub management
GymmasterGyms & studios
BooksyBooking & payments
WooCommerceOnline store
PrestaShopOnline store
Live today: Glofox to Moloni on a 15-minute reconciliation loop plus a live webhook · Every other stack on this page: we build the connector per studio
We onboard two studios per month: that is our delivery capacity, not a countdown.
LISBON BASEDTHE COMPLETE AUTOMATION ARCHITECTURE
Automate the Link. Take Month-End Off the Desk.
Start with a 24-hour read on one month of your own export. If the mapping holds, we deploy a dedicated bridge that connects your software to certified Portuguese invoicing, and the copying between the two systems stops.
Month-End Re-Typing Removed
Stop spending evenings cross-referencing booking charges against Moloni or InvoiceXpress. Every booking, membership renewal, and retail pass posts on its own, with a run log behind it.
✓ Evenings Back
Nothing Posts Unvalidated
Duplicate retries are caught by the reference stamped on each document, and charges without a NIF are held with a reason attached instead of being guessed. Your accountant gets the run log, not a story.
✓ Deterministic Checks Before Posting
The bridge, end to end
Connect your booking platform to certified invoicing and hand your accountant a monthly ledger. Glofox to Moloni runs today; other stacks are built per studio as we go.
✓ A Ledger Your Accountant Can Read
THE CONNECTOR, BUILT FOR YOUR STACK
Done-For-You Studio Integration
A bridge between your booking platform and your certified Portuguese invoicing, running on a schedule and on the events your platform sends.
Step 1 Discovery24-Hour ReadOne Month of Exports · No Commitment
PHASE 1 // NO COSTFREE AUDIT
24-Hour Fiscal Feasibility Audit
Send us your booking stack. We run your export through the mapping and return a line-item discrepancy report for your accountant.
- Identification of unposted drop-ins and duplicate retries
- Audit of foreign tourist transactions without NIF
- Preliminary chart of accounts mapping for your accountant
PHASE 2 // BUILDScope agreed after export review
Custom Bridge & Integration
Turnkey production bridge, scheduled once the mapping is signed. Scope and terms are agreed before anything is signed, on the numbers from your own export.
- Direct REST API & Webhook connection to booking software
- Automated certified invoice generation in Moloni / InvoiceXpress
- Accountant review pack with 23% vs 6% VAT line-item sign-off
Terms fixed in writingCode, logs, and mapping handed over
Also included:
Non-Resident Passport & Consumidor Final Auto-RouterIncluded
Automatically formats visiting tourists and non-resident clients lacking a Portuguese NIF into the generic Consumidor Final series (NIF 999999990) with the country code recorded, so a generic customer is filed under the right series.
Reference Stamping & Duplicate ShieldIncluded
Every document is stamped with a reference to the charge it came from, and each run reads the invoicing platform before it writes. A repeated payment event or a re-run finds the existing document instead of creating a second one. The PDF that reaches your accountant is hashed, so the file on file is the file we generated.
Accountant Sign-Off & Mapping PackIncluded
A pre-formatted Portuguese fiscal dossier ready for your accountant, including VAT taxonomy (23% standard vs 6% training exemptions) and chart-of-accounts line item allocations.
Exception Log & Email DeliveryIncluded
Exceptions are held in a review log with the reason attached, and the fiscal document is emailed to the client. A message that fails to send is retried on the next run rather than lost.
Your accountant signs off before the first invoice runs
Your certified accountant (Contabilista Certificado) approves the tax series, VAT mapping, chart-of-accounts codes and exception rules before go-live. If something in the mapping is wrong, we fix the rule and re-run the month. The mapping documentation is yours to keep.
24-Hour initial audit turnaround
No credit card required for feasibility audit
Hammadou Monoja
Founder & Systems Architect
FOUNDER THESIS
“Your energy belongs on the floor, not in a spreadsheet.”
Whether you run a premier reformer studio in Chiado, an immersive yoga sanctuary in Príncipe Real, or a contrast recovery lounge in Santos — you built your space to deliver an extraordinary physical experience in Lisbon.
Yet every month in Portugal, the same nightmare unfolds: hundreds of card and Multibanco charges, international guest passes without NIFs, split memberships, and class packs must be re-entered into certified invoicing software like Moloni or InvoiceXpress under the AT's SAF-T (PT) rules.
Most booking software treats Portugal as an afterthought. The tax rule, the invoice format, the SAF-T export: somebody else's problem until month-end.
I build these integrations to be deterministic: not generative guessing, not generic templates, but rock-solid fiscal rules verified once with your Portuguese certified accountant and locked forever.
FAQ
Good questions, straight answers.
Everything you and your accountant need to know about fiscal reconciliation, data privacy, and certified AT invoicing in Portugal.
Have a unique setup?
Ask us directly about custom API integrations or multi-location studio groups in Portugal.
Contact Hammadou directly →Stack Compatibility
Do I need to change my booking or studio software?
No. Live today: Glofox → Moloni. Other booking and invoicing stacks are assessed from your export and built per studio; they are not presented as live connectors. Your front desk staff and instructors never have to learn a new interface.
AT Certification
Does this issue certified Portuguese invoices?
Yes. Invoices are created directly inside your existing AT-certified Portuguese invoicing platform (such as Moloni, InvoiceXpress, Vendus, or TOConline). Your accountant approves the VAT taxonomy (23% / 6%), line-item descriptions, and chart-of-accounts mapping before the first production run.
Audit Protection
What happens when client tax information is missing or invalid?
The transaction is automatically held in a quarantine ledger with a clear human-readable reason instead of being guessed or silently dropped. You receive a structured exception list with every run, so nothing lands in your SAF-T file that shouldn't.
Tourist & Expat Handling
How do you handle foreign tourists and visiting clients without a Portuguese NIF?
Transactions from non-resident guests without a Portuguese tax number are formatted under Consumidor Final (NIF 999999990) with country code attribution. Your accountant signs off that treatment before go-live.
Timeline & Delivery
How long does the free feasibility read take?
Request your audit by sharing your studio software setup. You receive a mapped invoice audit and exception report within 24 hours, at no cost and with no commitment. Deployment is scheduled after that review, once your accountant has signed off the mapping.
Gross vs net
How do you handle processing fees vs the gross invoice amount?
The document is raised for the full gross amount the client paid, so the invoice total and a net payout will not match when your payment provider withholds a fee. We do not quietly net it off: the gross stays on the document, and the difference shows up as its own line in the reconciliation so your accountant can classify it as a cost. The account code for that line is agreed with your accountant before go-live.
Your own numbers
How much time will this actually give back each month?
It depends on your volume, and we will not quote you a saving from an industry average. The calculator on this page works from your own numbers: monthly transactions, locations, and what an hour of your team costs. After that comes one month of your own export, that is the only comparison that counts, and it is the first thing we do.
Accountant Sign-Off
Who approves the fiscal rules before we go live?
Your Portuguese certified accountant (Contabilista Certificado) reviews and signs off on every product mapping and tax series before live invoice creation is activated.
We onboard only 2 studios per month. That is our real delivery capacity, not an artificial deadline.
READY WHEN YOU AREClose the gap between bookings and invoices.
See what your month-end is missing.
Send one month of exports. Within 24 hours we send back the feasibility read: what your current setup already gets right, what it misses, and what the bridge would cover.
Accountant sign-off before anything postsWe work in your accounts, not a copy of themScope agreed after the export review
The export review is free. If the mapping is feasible, we agree the paid Audit and Pilot milestones; nothing posts to production before your accountant signs off.